How to Write a Structured Placement Report


What is a placement/internship report?

A placement or internship report is a document that relates every task and responsibility you had to take care of during your stay in the company. The completion of this report is compulsory for most internships and is a significant part of your work experience as it highlights the knowledge and experience you gained throughout your placement. Read on for a few tips to organise your ideas and build a structured internship report!

Keep regular records of your progress


Keeping and updating a logbook or diary during your placement will help you keep track of the tasks you’ve accomplished within the company. You will later be able to refer to your notes while redacting your report, allowing you to save time and guarantee that the information you have collected is more reliable than your memories.

Structure your report’s layout

There is no “standard plan” when it comes to preparing your report but you can adopt a standard layout.

Your internship report should be composed of:

1. A Title/Front Page

  • Your name and your details
  • The title of the placement (job title)
  • The starting/ending date of your placement
  • The name of the hosting company and its logo
  • The address of the company
  • The name of your placement officer and manager
  • Optional: Executive summary (an overview of your experience)


2. A Table of Contents


The table of contents is a showcase for your report, it reflects your experience as a whole and allows the report assessor to easily navigate your work. Number the different main sections, create subsections for key sections or paragraphs to optimise the readability and make your report more professional.


3. A Report Plan

Your plan must be composed of two to three parts comprised of several subsections. The plan should be structured by an introduction explaining in what context you carried out your placement, any relevant information during the period of your placement as well as a conclusion summing up your experience in the company.


4. The Report’s Body

  • Start with a more detailed introduction describing the company’s sector of activity and services/products as well as the company’s competitors and presence on the market.
  • Then describe your tasks and responsibilities (this will be the most comprehensive part of your report), include specific achievements, tools and software you used, new knowledge obtained and your contribution to the company’s development.
  • Finish with a conclusion: Explain how this placement is relevant to your studies and professional aspirations. You should also compile and analyse the skills you gained/developed and practised throughout your placement.
  • Optional elements: An appendix (including graphs, spreadsheets and data created/used during your placement), a glossary (a technical lexicon of the vocabulary you utilised) and a bibliography (collection of books and articles you mentioned in your report)

Finally, do not confuse an internship report for an internship thesis as the latter is a more detailed and technical document. We hope that these tips help you write a more structured report and make your life easier, best of luck!